Privacy Policy

Privacy Policy

Version 1.0: September 2018

  1. This policy is drafted with regard to the following Legislative References:
    1. The General Data Protection Regulations 2018
  1. Hexham & District Photographic Society (HDPS) collects and retains personal information from members of the Society in order to
    1. administer the membership
    2. contact members to inform them of Society activities.
  2. The data is stored both in hard copy and electronically in spreadsheet format and is used to derive mailing lists for the express purpose of member contact.
  3. Personal data and permission to store such data is gathered from each member through a signed and dated hard copy of membership form in which the following data fields are completed:
    1. Full name
    2. Full postal address
    3. Telephone number, home and mobile
    4. E-mail address
    5. Personal website for photographic activities (if appropriate).
  4. Permission to obtain and retain personal data from members who are children or vulnerable individuals must be countersigned by the parent or legal guardian.
  5. This data is kept secure as specified by the GDPR 2018 and will not be shared with any third parties.
  6. The only people with access to this data are members of the HDPS Committee and will only be used to contact members in relation to Society activities.
  1. Members have the right, at any time, to view the personal data retained by HDPS.
  2. Personal data will be held for each individual during the period of their membership. Once the individual has ceased to be a member their personal data will be securely deleted from both hard and electronic copy.
  3. Any person has a right to withdraw permission from HDPS to hold personal data.
  4. When entering internal or external competitions or exhibitions, HDPS reserve the right to publish the member's name and the image title.
  5. HDPS will collect data about visits to the HDPS website (such as IP address, geographical location, browser, length of visit and number of page views) and any other information that the member voluntarily posts to the website.
  1. The HDPS website uses cookies to collect website data to monitor visitors to better understand how they use and to improve user experience while visiting the website. The website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. Cookies are typically set to expire after a period of 30 days. No personal information is stored, saved or collected.
  2. The HDPS website contains links to third party websites but HDPS is not responsible or liable for the privacy policies or practices of those websites.
  3. For all enquiries on this Privacy Policy, please contact the HDPS Committee Secretary.
  4. This policy will be reviewed once every three years.

Membership Application Form

MEMBERSHIP NUMBER
SURNAME
GIVEN NAMES
ADDRESS
TOWN
POSTCODE
CONTACT TELEPHONE NUMBER
CONTACT E-MAIL ADDRESS
CHILD/VULNERABLE PERSON YES/NO (Please delete as appropriate)
I consent to my personal data being held by Hexham & District Photographic Society as detailed in the Society Privacy Policy
Member signature
Date
Parent/Guardian signature
Date
I DO NOT consent to my personal data being held by Hexham & District Photographic Society as detailed in the Society Privacy Policy
Member signature
Date
Parent/Guardian signature
Date
Please note that if you do not consent to storage of personal information you will need to consult the HDPS Website for details of all Society activities.

Version 1.0, September 2018